For Event Planners

Event is held in June

Everything listed below is estimate based on prior conferences and could be higher or lower.

  • Preferred Rooms and Room Rates
    • Preferred $125.00 (willing to consider other rates) a night or less (Paid by Attendees)
    • Breakfast Included in rate-Single/Double Occupancy
    • Hospitality Suite
    • Internet
    • Between 100-150 Attendees.
    • Room Peak shoud run 14/14/100/100/100/85 at 80 percent
    • Board Members will begin arriving as early as Friday-Most on Saturday
  • Meeting Space
    • Saturday
      • Meeting room for a Board Meeting
    • Sunday
      • Conference registration begins
    • Monday
      • General Session
      • 100-150 attendees
    • Tuesday/Wednesday
      • (3) Breakout Classrooms
      • 40 Attendees each room
    • Thursday
      • General Session
      • 50-65 attendees
    • Storage Room
    • Meeting/Interview Room
  • Food and Beverage
    • Sunday
      • President's Reception
      • 100 Attendees
    • Wednesday
      • Dinner Banquet
      • 120 attendees
    • Several Breaks
      • Coffee
      • Danishes/Cookies/Brownies
    • Lunch/Dinners
      • Attendees are on their own other than Banquet
  • AV Equipement/Misc.
    • We have our own AV Equipment (Screens, Projectors, Speakers)
    • We need a wireless mic for General Session on Monday.
    • We need Microphone and podium (During dinner banquet)
    • We need our Banner hung.
  • Sponsors/Exhibitors Needs
    • Floor Space around meeting space
    • Need tables
    • Power
    • Internet